Meeting Details
September 27, 2023
12:00pm - 1:00pm
1 hr
Mid-Ohio ESC , 890 west fourth street, Mansfield OH, 44906
Purpose
N/A
1.
Call to Order
President Theaker will call the September 27, 2023 meeting to order.
1.1
Roll Call
Treasurer Earnest will call the roll.
Minutes
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| William McFarland, Board Member | X | ||
| Mr. William Hope, Board Member | X | ||
| Mrs. Erin Stine, Board Member | X | ||
| Brad Geissman, Board Member | X | ||
| Glenna Plotts, Board Vice President | X | ||
| Kyle Swigart, Board Member | X | ||
| Doug Theaker, Board President | X |
1.2
Pledge of Allegiance
President Theaker will lead the Pledge of Allegiance.
1.3
Moment of Personal Reflection
2.
Recognition of Guest(s)
Amy Wood, Director of Grants & Special Projects
Steve Earnest, Executive Director of Business & Innovation
Jennifer Reed, Director of Human Resources
3.
Presentation
Amy Wood, Director of Grants & Special Projects
CFO/Treasurer Search Update
4.
Approval of Minutes
The President will call for corrections and a motion to approve the August 15, 2023 Regular Meeting minutes.
Minutes
Result: Approved
Motioned: Kyle Swigart, Board Member
Seconded: Glenna Plotts, Board Vice President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| William McFarland, Board Member | X | ||
| Mr. William Hope, Board Member | X | ||
| Mrs. Erin Stine, Board Member | X | ||
| Brad Geissman, Board Member | X | ||
| Glenna Plotts, Board Vice President | X | ||
| Kyle Swigart, Board Member | X | ||
| Doug Theaker, Board President | X |
5.
Approval of Adjustments/Adoptions of the Agenda
Minutes
Result: Approved
Motioned: Mr. William Hope, Board Member
Seconded: Kyle Swigart, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| William McFarland, Board Member | X | ||
| Mr. William Hope, Board Member | X | ||
| Mrs. Erin Stine, Board Member | X | ||
| Brad Geissman, Board Member | X | ||
| Glenna Plotts, Board Vice President | X | ||
| Kyle Swigart, Board Member | X | ||
| Doug Theaker, Board President | X |
6.
Reports
6.1
Superintendent
Mid-Ohio ESC Updates
Community School Updates
6.2
Board Members
6.3
Executive Director of Business & Innovation, Steve Earnest
Please see attached written report.
6.4
Executive Director of Achievement & Leadership, Dr. Mark Burke
Please see attached written report.
6.5
Director of Literacy, Carrie Wood
Please see attached written report.
6.6
Director of Student Services, Jennifer Crum
Please see attached written report.
6.7
Director of Grants & Special Projects, Amy Wood
Please see attached written report.
6.8
Director of Human Resources, Jennifer Reed
Please see attached written report.
6.9
Director of Leadership & Learning, Amber Clay-Mowry
Please see attached written report.
7.
Financial Report
A. August 2023 Financial Report (attachment)
Minutes
Result: Approved
Motioned: William McFarland, Board Member
Seconded: Kyle Swigart, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| William McFarland, Board Member | X | ||
| Mr. William Hope, Board Member | X | ||
| Mrs. Erin Stine, Board Member | X | ||
| Brad Geissman, Board Member | X | ||
| Glenna Plotts, Board Vice President | X | ||
| Kyle Swigart, Board Member | X | ||
| Doug Theaker, Board President | X |
8.
Superintendent Recommendations - Operational Action
Minutes
Items 8.1 through 8.32
Result: Approved
Motioned: Glenna Plotts, Board Vice President
Seconded: Mrs. Erin Stine, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| William McFarland, Board Member | X | ||
| Mr. William Hope, Board Member | X | ||
| Mrs. Erin Stine, Board Member | X | ||
| Brad Geissman, Board Member | X | ||
| Glenna Plotts, Board Vice President | X | ||
| Kyle Swigart, Board Member | X | ||
| Doug Theaker, Board President | X |
8.1
RESCIND - Agreement for Services - Crestline EVS Schools
That the Board rescind the agreement between Crestline Exempted Village School District and Mid-Ohio ESC, to provide one Initial Crisis Prevention Intervention CPI training and one Refresher CPI training, effective beginning August 16, 2023, through August 18, 2023.
8.2
RESCIND - Agreement for Service - North Central Ohio ESC & Shelby St. Mary School
That the Board rescind the agreement for service between North Central Ohio ESC (Client A) & Shelby St. Mary School (Client B) and Mid-Ohio ESC to provide up to 30-hours of Behavior Support Services, effective beginning July 1, 2023, and ending June 30, 2024.
8.3
Agreement for Service - Bucyrus City Schools (attachment)
That the Board approve the agreement between Bucyrus City School District and Mid-Ohio ESC, to provide one Refresher Crisis Prevention Intervention CPI training, effective beginning October 1, 2023, through October 31, 2023.
8.4
Agreement for Service - Galion City Schools (attachment)
That the Board approve the agreement between Galion City Schools and Mid-Ohio ESC, to provide Occupational Therapy, Physical Therapy, Intervention, Teacher of the Visually Impaired and Orientation & Mobility Homebound Services, effective beginning August 16, 2023, and ending June 30, 2024, to be provided by:
Michael Tighe, Occupational Therapist
Vincent Scaia, Physical Therapist
Morgan Hicks, Physical Therapy Assistant
Mindy Wymer, Intervention Specialist
Heather Geiser, Orientation and Mobility Specialist
Tyler Albright, Teacher of the Visually Impaired
8.5
Agreement for Service - Galion City Schools (attachment)
That the Board approve the agreement between Galion City Schools and Mid-Ohio ESC, to provide training and consulting services in support of the Comprehensive Literacy State Development Grant, effective beginning August 1, 2023 and ending June 30, 2024.
8.6
Agreement for Service - Galion City Schools, St. Joseph School-Galion (attachment)
That the Board approve the agreement for service between Galion City Schools (Client A) & Galion St. Joseph School (Client B) and Mid-Ohio ESC to provide Intervention Specialist services, effective beginning August 15, 2023, and ending June 30, 2024.
8.7
Agreement for Service - Hillsdale Local Schools (attachment)
That the Board approve the agreement between Hillsdale Local School District and Mid-Ohio ESC, to provide one Refresher Crisis Prevention Intervention CPI training, effective beginning August 1, 2023, through September 30, 2023.
8.8
Agreement for Service - Lexington Local schools (attachment)
That the Board approve the service agreement between Lexington Local Schools and Mid-Ohio Educational Service Center, to provide Registered Behavior Technician services, by Walter Windom, Registered Behavior Technician, beginning on August 28, 2023, and ending September 2, 2023.
8.9
Agreement for Service - Lucas Local Schools (attachment)
That the Board approve the agreement for service between Lucas Local Schools and Mid-Ohio ESC to provide 168 days of Registered Behavior Technician services between September 6, 2023, and June 30, 2024.
8.10
Agreement for Service - Mansfield City Schools (attachment)
That the Board approve the agreement between Mansfield City Schools and Mid-Ohio ESC, to provide Speech Language and Occupational Therapy Services, effective beginning September 1, 2023, and ending June 30, 2024, to be provided by:
Johanna Gilland, Speech Language Therapist
Sarah Mace, Occupational Therapist
8.11
Agreement for Service - Mansfield City Schools (attachment)
That the Board approve the agreement between Mansfield City Schools and Mid-Ohio ESC, to provide Orientation & Mobility Services, provided by Heather Geiser, COMS, effective beginning August 1, 2023, and ending June 30, 2024.
8.12
Agreement for Service - Mansfield City Schools & Mansfield St Peter's (attachment)
That the Board approve the contract between Mansfield City Schools, St. Peter’s School, and Mid-Ohio Educational Service Center, to provide Summer Title 1 Intervention and Enrichment services, to eligible students, beginning June 1, 2023 and ending August 31, 2023. Services to be provided by:
Kathleen Keller
Penny Priess
8.13
Agreement for Service - Mansfield Christian School Title 1 Pooling Agreement (attachment)
That the Board approve the pooling contract between Mansfield Christian Schools and Mid-Ohio ESC to provide Title I services. The following districts are consolidating their Title I allocations for the services identified within the 2023-2024 Title 1 staffing agreement:
Clear Fork Valley Schools
Crestview Local Schools
Fredericktown Local Schools
Galion City Schools
Lexington Local Schools
Loudonville-Perrysville EV Schools
Lucas Local Schools
Madison Local Schools
Mansfield City Schools
Mount Vernon Schools
Northmor Local Schools
Ontario Local Schools
River Valley Local Schools
Shelby City School District
effective August 15, 2023, and ending June 30, 2024.
8.14
Agreement for Service - Mansfield St Peter's Schools Title 1 Pooling Agreement (attachment)
That the Board approve the pooling agreement between Mansfield St. Peter’s Schools and Mid-Ohio ESC to provide Title I services. The following districts are pooling their Title I allocations for the Title 1 services identified within the staffing agreements:
Crestview Local Schools
Galion City Schools
Lexington Local Schools
Madison Local Schools
Mansfield City Schools
Ontario Local Schools
effective August 15, 2023, and ending June 30, 2024.
8.15
Agreement for Service - Mount Gilead EVS (attachment)
That the Board approve the agreement for service between Mount Gilead School District and Mid-Ohio ESC to provide as needed English Language Tutoring services for the 2023-2024 school year.
8.16
Agreement for Service - Ashland Christian School (attachment)
That the Board approve the agreement between Ashland Christian School and Mid-Ohio ESC, to provide Resident Educator Mentoring services, effective beginning September 27, 2023, through June 30, 2024.
8.17
Agreement for Service - Ashland City Schools (attachment)
That the Board approve the agreement between Ashland City Schools and Mid-Ohio ESC, to provide Specially Designed Instruction trainings throughout the 2023-2024 school year, effective beginning August 28, 2023, through June 30, 2024.
8.18
Agreement for Service - Heartland Academy (attachment)
That the Board approve the agreement between Heartland Academy and Mid-Ohio ESC to provide Local Professional Development Committee (LPDC) services for the 2023-2024 school year.
8.19
Agreement for Service - The Mansfield Autism Center (attachment)
That the Board approve the agreement for service between The Mansfield Autism Center and Mid-Ohio ESC to provide Speech Language, Physical, and Occupational Therapy services for the 2023-2024 school year.
8.20
Agreement for Service - Shelby City Schools (attachment)
That the Board approve the agreement for service between Shelby City Schools and Mid-Ohio ESC to provide .2 FTE of English Language Tutoring services for the 2023-2024 school year.
8.21
Agreement for Service - Lighthouse Therapy LLC (attachment)
That the Board approves the consulting service agreement between Lighthouse Therapy LLC and Mid-Ohio Educational Service Center, beginning August 21, 2023, and ending June 30, 2024.
8.22
Agreement - FY24 Indirect Cost Proposal Certification
That the Board approve the FY24 Indirect Cost Proposal Certification Agreement.
8.23
Agreement for Service - EASE Therapy (attachment)
That the Board approve the contract between EASE Therapy and Mid-Ohio ESC, to provide virtual speech therapy services for the 2023-2024 school year.
8.24
Memorandum of Understanding - Ohio Deaf and Blind Education Services (attachment)
That the Board approve the amendment to the Memorandum of Understanding between the Ohio Deaf and Blind Educational Services and Mid-Ohio ESC.
8.25
Ohio Department of Education Grants (attachment)
That the Board accept the following Ohio Department of Education grants.
Nita M. Lowery 21st Century Community Learning (CCLC) grant - Galion High School: $200,000
Nita M. Lowery 21st Century Community Learning (CCLC) grant - Galion Middle School: $150,000
Nita M. Lowery 21st Century Community Learning (CCLC) grant - Galion Elementary School: $150,000
8.26
Richland County Foundation Teacher Assistance Program (TAP) Grants & Gorman Fund(attachments)
That the Board accept the following Richland County Foundation Teacher Assistance Program (TAP) Grants & Gorman Fund:
Lisa Yarger, Abraxas School, Art for Everyone, $1,372.38 (TAP)
Jennifer Pennell, Artapolooza, $1,500 (Gorman Fund)
Julie Pfeifer, Abraxas School, Classroom Supplies, $962.31 (TAP)
Doug Thomas, Abraxas School, Expanding Knowledge, $1,355.70 (TAP)
8.27
Resolution to Comply with HB33 (attachment)
That the Board approve the attached resolution to make provisional changes to Board Policies and Administrative Guidelines and Forms to comply with HB33.
8.28
Authorize Attendance - OSSPEAC Conference
That the Board authorizes the MOESC staff to attend the OSSPEAC Conference in Elyria, Ohio on October 16-17, 2023. Attendees will have their conference registration paid for by MOESC along with the cost for lunch(provided on-site) at the conference (invoiced separately) which exceeds the current limit for lunch reimbursement per the MOESC Board approved handbook.
8.29
Job Description (attachment)
That the Board approve the following job description.
English Language Tutor
Maintenance Technician
8.30
MOESC Handbooks - Review and Adoption
That the Board review and adopt the following revised Mid-Ohio Educational Service Center handbook:
Certified Staff and Classified Staff
8.31
Purchased Services Agreement (attachments)
That the Board approve the following purchased service agreements.
Jessica Anderson, $35/hr., to provide SPARC Ready for Hire grant services After School II (teacher).
Ellie Beach, $22/hr., to provide SPARC Ready for Hire grant services After School II (Youth Development Specialist).
Kathleen Keller, $35/hr., to provide Title 1 Summer Intervention and Enrichment services to eligible St. Peter's students for Summer of 2023.
Joshua Niese, $35/hr., to provide SPARC Ready for Hire grant services After School II (teacher).
Penny Priess, $35/hr., to provide Title 1 Summer Intervention and Enrichment services to eligible St. Peter's students for Summer of 2023.
Kimberly Ann Saum, $35/hr. to provide SPARC Ready for Hire grant services After School II (Youth Development Specialist)
Lydia Schmitt, $35/hr., to provide SPARC Ready for Hire grant services After School II (teacher).
Peter Schmitt, $35/hr., to provide SPARC Ready for Hire grant services After School II (teacher).
Gina Smith, $55/hr. not to exceed 20 hours, to provide Preschool Intervention Consultation Mentorship services to the Preschool Itinerant Intervention Specialist
Rebecca Snyder, $35/hr., to provide SPARC Ready for Hire grant services After School II (teacher).
Amanda Spear, $35/hr. to provide SPARC Ready for Hire grant services After School II (Youth Development Specialist)
Pamela Stimpert, $22/hr., to provide SPARC Ready for Hire grant services After School II (Youth Development Specialist).
Walter Windom, $25/hr., to provide Registered Technician services for Lexington Local Schools, beginning August 28,2023 and ending September 2, 2023.
Marion Goodwill Industries, Up to $29/hr., not to exceed $31,320 (Site Coordinator Service) and Up to $39/hr., not to exceed $1,462 (Technical Assistance) as determined by Marion Goodwill Industries, paid for from SPARC Ready for Hire grant, After School II
Marion Goodwill Industries, $14.95/hr., for up to 90 hours per high school youth, not to exceed $24,900 to provide SPARC Council Ready for Hire grant services (provide paid internships for high school youth in Crawford and Morrow counties) After School II
McWatters Consulting LLC - $9,999.00 to provide 21st Century Community Learning Grant consulting services for Galion Elementary School for the 2023-2024 school year.
McWatters Consulting, LLC - $9,999.00 to provide 21st Century Community Learning Grant consulting services for Galion Middle School for the 2023-2024 school year.
McWatters Consulting, LLC - $9,999.00 to provide 21st Century Community Learning Grant consulting services for Galion High School for the 2023-2024 school year.
McWatters Consulting, LLC - $25,000 to provide consulting services for the SPARC Ready for Hire Afterschool Create Grant.
North End Community Improvement Collaborative INC (NECIC Staffing), $13/hr. not to exceed $21,000, to provide SPARC Ready for Hire grant services paid internships for high school youth.
8.32
Updated Substitute/Tutor List 2023-2024 (available for review)
That the Board approve the updated Substitute Teacher/tutor list for the 2023-2024 school year.
9.
Superintendent Recommendations - Personnel Action
Minutes
Items 9.1 through 9.3
Result: Approved
Motioned: Kyle Swigart, Board Member
Seconded: William McFarland, Board Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| William McFarland, Board Member | X | ||
| Mr. William Hope, Board Member | X | ||
| Mrs. Erin Stine, Board Member | X | ||
| Brad Geissman, Board Member | X | ||
| Glenna Plotts, Board Vice President | X | ||
| Kyle Swigart, Board Member | X | ||
| Doug Theaker, Board President | X |
9.1
Amended Contracts
That the Board approve the following amended contracts.
Nicole Malone-Martinez, Paraprofessional, $14.50/per hr., As-needed time sheet (Individual Service), amended to include "Title I Tutor"
Sherri Richter, Education Consultant, 204 days to 209 days (Administrative)
Krystal Shaarda, Title I Tutor - Title 1 Funding (Mansfield Christian), Individual Service, 1 yr., $17.00 / per hour, as needed timesheet to $20.00 / per hour, as needed timesheet.
9.2
Employment Contracts
That the following personnel contracts be approved effective for the 2023-2024 contract year (*contingent upon client service agreement, administrative/fiscal agent agreements and/or on the receipt of grant funds, proper certification/licensure and completed background checks.
NAME. POSITION, CONTRACT TYPE, LENGTH
Hannah Adams, Educational Aide, Limited Non-Teaching, 1 yr., 170 days
Kaylen Baker, RBT, Limited Non-Teaching, 1 yr., 168 days
Jessica Hodge, Physical Therapist Assistant, Limited Teaching, 1 yr., 111 days
Jenny Keesee, Parent Mentor, Individual Service, $24.85 per/hr., 790 hrs.
Anita Lewis, Educational Aide, Limited Non-Teaching, 1 yr., 180 days
Aurora McVey, Educational Aide, Limited Non-Teaching, 1 yr., 186 days
Garrett Quickle, Fiscal Assistant, Limited Non-Teaching, 1 yr., 192 days (prorated)
Lindsey Schonauer-Howald, Parent Mentor, Individual Service, $24.85 per/hr., 790 hrs.
Lori Sparks, Educational Aide, Limited Non-Teaching, 1 yr., 166 days
Rachel Stevens, Educational Aide, Limited Non-Teaching, 1 yr., 162 days
Brenda White, Long Term Substitute Teacher (Abraxas), Individual Service, $27.61 per hr., 1 yr., as-needed timesheet
9.3
Supplemental Contracts
That the Board approve the following supplemental contracts for the 2023-2024 school year (unless noted)
Demrie Alonzo, per diem, to provide English Language Learner services as needed
Vivian Brownlow, $35 per/hr., Ready for Hire Teacher (After School II)
Danya Davis, $2,500, to provide administrative assistant duties per the ODE Regional Literacy Coaching contract
Jolene Edwards, $2,500.00, Ready for Hire Site Coordinator (After School II)
Kevin Fourman, $3,000, to provide RESA coordination services for Bucyrus City Schools
Heather Geiser, per diem, Orientation and Mobility Specialist, Homebound Services for Galion City Schools
Johanna Gilland, per diem, to provide Speech Language Therapy out-of-district evaluation services
Michaela Hermes Martin, per diem, to provide Board Certified Behavior Analyst supervision services to Julia Pilla
Chris Jones, $35 per/hr., Ready for Hire Teacher (After School II)
Chelsi Lohr, $35/hr., Ready for Hire Teacher (After School II)
Rhonda Loughman, $35/hr., Ready for Hire Teacher (After School II)
Sarah Mace, per diem, to provide Occupational Therapy out-of-district evaluation services
Aurora McVey, $12.56/hr., Educational Aide, to provide additional hours as needed in August for riding the LEAP bus
Deana Payne, $35/hr., Ready for Hire Teacher (After School II)
Julie Pfeifer, $35 per/hr. - Ready for Hire Teacher (After School II)
Julia Pilla, $2,000, School Psychology Internship Supervision
Julia Pilla, $1,500, Lead Psychologist
Sherri Richter, $500 (per Resident Educator), to provide Resident Educator Mentoring services
Sherri Richter, $500, Gifted Book Study Design, Summer 2022-2023
Sherri Richter, $250, Gifted Book Study Facilitation, Summer 2022-2023
Vincent Scaia, per diem, Physical Therapist, Homebound Services for Galion City Schools
Michael Tighe, per diem, Occupational Therapist, Homebound Services for Galion City Schools
Bennett Triplett, $12.56/hr., Educational Aide, to provide additional hours as needed in August for riding the LEAP bus
Vanessa Wagner, $2,500.00, Ready for Hire Site Coordinator (After School II)
Travis Weber, $35 per/hr., Ready for Hire Teacher (After School II)
Gifted Book Study Design ($500 for every Book Design): Leanna Ferreira, Colleen Haynes, Leah Barger, Rebecca Kidney, Jennifer Pennell, Sherri Richter, Danya Davis, and Lisa Gonzalez
Gifted Book Study Facilitation ($200 for every Book Facilitation): Leanna Ferreira, Colleen Haynes, Leah Barger, Rebecca Kidney, Jennifer Pennell, Sherri Richter, Danya Davis, and Lisa Gonzalez
10.
Discussion
It is recommended that the Board review the following Board policies:
Bylaws
0141.2 - Conflict of Interest (Revised)
Program
PO 2623.02 - Third Grade Guarantee (Revised)
Professional Staff
PO 3120.08 - Employment of Personnel for Co-Curricular/Extra-Curricular Activities (Revised)
Classified Staff
PO 4120.08 - Employment of Personnel for C-Curricular/Extra-Curricular Activities (Revised)
Students
PO 5320 - Immunization (Revised)
PO 5330 - Use of Medications (Revised)
PO 5330.05 - Procurement and Sue of Naloxone (Narcan) in Emergency Situations (Replacement) - REJECT
PO 5337 - Care of Students with Active Seizure Disorders (New)
Finances
PO 6700 - Fair Labor Standards Act (FLSA) (Revised)
Property
PO 7440 - Facility Security (Revised)
Operations
PO 8120 - Volunteers (Revised)
PO 8210 - School Calendar (Revised)
PO 8330 - Student Records (Revised)
PO 8600 - Transportation - REJECT
PO 8650 - Transportation by School Van - REJECT
11.
Adjournment
Time: __________ p.m.
Minutes
President Theaker declared the meeting adjourned at 1:55 p.m.
Result: Approved
Motioned: Mr. William Hope, Board Member
Seconded: Glenna Plotts, Board Vice President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| William McFarland, Board Member | X | ||
| Mr. William Hope, Board Member | X | ||
| Mrs. Erin Stine, Board Member | X | ||
| Brad Geissman, Board Member | X | ||
| Glenna Plotts, Board Vice President | X | ||
| Kyle Swigart, Board Member | X | ||
| Doug Theaker, Board President | X |
