Organizational Meeting

890 West Fourth Street, Mansfield OH, 44906
Wednesday, January 15, 2020 - 12:00pm

1. Call to Order

President Pro Tempore Mary Dixon will call the 2020 Organizational Meeting to order.

1.1 Roll Call

Treasurer Earnest will call the roll.

1.2 Pledge of Allegiance

President Pro Tempore will lead the Pledge of Allegiance.

2. Oath of Office for Newly Elected Members

Treasurer Earnest will administer the Oath of Office to Brad Geissman, Margaret Prater, and Doug Theaker.

3. Selection of President for 2020

Nominations of President
____________________ placed the name of _________________ in nomination for President.
____________________ placed the name of _________________ in nomination for President.
President Pro Tempore will declare the nominations closed.
Motion by ______________, seconded by _____________ for ___________________for President.

4. Selection of Vice - President for 2020

Nominations for Vice-President
_____________ placed the name of ______________ in nomination for Vice-President.
_____________ placed the name of ______________ in nomination for Vice-President.
President Pro Tempore will declare the nominations closed.
Motion by __________, seconded by ____________ for _____________ for Vice- President.

5. Oath of Office for President and Vice-President

Treasurer Earnest will administer the Oath of Office to the new President and Vice-President.
A. President for 2020 presides from this point forward.

6. Regular Meeting Dates and Times

Motion by _______________, seconded by _____________________ to establish the Regular Meetings on the __________of the month at ____________ am/pm time at (location) _________________ and Special Meetings as needed.

7. Appointments

Motion by ________________________, seconded by __________________ to approve the following appointments:
1. The OSBA Legislative Liaison ______________________________________
2. The OSBA Student Achievement Liaison______________________________
3. Records Commission (position normally held by Board President, Superintendent and Treasurer)__________________________

8. Superintendent Recommendations:

Routine Business

8.1 Establish Commission Service Fund

The Service Fund is used for the payment of expenses for Board members to conduct Board Business. The Board Service is recommended to be established at a level permitted by O.R.C. 3315.15 ($20,000).

8.2 GASB 34 Reporting Format

That the Board authorize the Treasurer to prepare cash basis GASB 34 look-alike statements for the fiscal year ending June 30, 2020.

8.3 Annual Memberships

That the Board approve the following annual memberships:
A. OSBA (Ohio School Board Association)
B. AESA (Association of Educational Service Agencies)
C. OESCA (Ohio Educational Service Center Association)
D. OACSA (Ohio Association of Charter School Authorizers)
E. OSBA LAF (Ohio School Board Legal Assistance Fund)
F. OEPI (Ohio Education Policy Institute

8.4 Legal Counsel

That the Board approve the following law firms to be retained as legal counsel for the Mid-Ohio Educational Service Center for calendar year 2020.

A. Bricker and Eckler, LLP

B. Dickinson Wright, PLLC

C. McGown & Markling Co. LPA

D. Pepple & Waggoner, LTD

E. Renwick, Welsh & Burton, LLC

8.5 Board of Governors Annual Compensation

Board will establish the annual pay for meetings and mileage equal to maximum allowable compensation permitted by law.

8.6 Standing Authorizations

The list below contains routine items to meet state requirements and/or to facilitate carrying on Mid-Ohio Educations Service Center business.

A. Invest Interim and Inactive Funds
Recommend that the Board of Governors authorize the Treasurer to invest all interim (not to exceed $10 million) and inactive funds (not to exceed $5 million) at the most productive interest rate, per board policy, when funds are available.

B. Payment of Bills
Authorize the Treasurer to pay all bills within the limits of the appropriation and funds are available as bills are received and when the merchandise has been received in good condition.

C. Transfer of Funds
Recommend that the Board of Governors authorize the Treasurer to make transfers between and within funds when necessary and properly appropriated, to be approved at the next subsequent Board of Governors Meeting.

D. Advertise for Bids
Authorize the Treasurer to advertise for bids as specified by law.

E. Compliance Officer(s)
Recommend that the Executive Director and Director of Student Services be appointed as Compliance Officer(s).

F. Professional Meetings
Recommend the Superintendent approve employee attendance at in-state professional meetings in an amount not to exceed the limits in the Annual Appropriations.

G. Public Records Training
Recommend the Superintendent or Treasurer or a designee to attend the Public Records training on behalf of Board members.

H. Federal Funds/Grants
Authorize the Superintendent be approved to apply for any funds or grants as appropriate and administer all federal programs in compliance with local, state and federal regulations.

I. Contracts
Authorize the Superintendent to enter into contracts with providers in amounts not to exceed $2,000 per contract.

J. Purchasing Agent
Recommend that the Board of Governors authorize the Superintendent to serve as a purchasing agent for the Mid-Ohio ESC to make purchases within the limits of the appropriation measures.

K. Mileage Reimbursement Rate for 2020
Establish mileage reimbursement rate for all Mid-Ohio ESC employees as prescribed by the Internal Revenue Service (57.5 cents)

L. Official Newspaper of Mid-Ohio Educational Service Center
The Board approve the Mansfield News Journal as the official newspaper of general circulation for Mid-Ohio ESC.

8.7 Adjournment

Time:___________